A commercial real estate closing checklist lists every condition that has to be delivered, approved or signed between an accepted quote and funding, grouped by party. On Finance Lobby it is a shared workspace that opens when a quote is accepted: it drafts itself from the lender's own condition list, gives every item an owner, and reminds people without you.
The email you sent for the third time
Between an accepted quote and funding, the Financial Broker becomes a switchboard. The title company needs the survey. The insurance agent is waiting on the borrower. The lender's attorney wants the entity documents. Each party sends material on its own schedule, in its own thread, and the deal goes quiet while everyone waits on someone else.
It starts from the lender's own condition list
Drop in the conditions the lender sent, as a PDF, a Word file or an email. Finance Lobby extracts them into a draft, and you review it before the checklist is created. Nothing appears until you have looked at it. An empty checklist can also start from a template for acquisition, refinance, construction or bridge deals.
Every item has an owner, and the owner gets reminded without you
Each item has a status, a due date and one or more owners. Reminders go out on their own and repeat every few days until the person responds. If you want to send a manual nudge, the checklist shows you that automatic reminders are already running.
Documents land on the right item
Incoming documents are matched to conditions with a confidence score. You confirm each match; the system never assigns anything on its own. Replaced documents are kept as versions.
The lender clears conditions wherever the lender is
Lenders on Finance Lobby clear conditions in their account. Lenders who are not get a secure link and need no account. If the lender changes, documents carry over and the previous lender's view becomes read-only.
Borrowers and third parties never create an account
Title, insurance, the borrower and both attorneys work from secure links, verify their email, and see only their own items. They can upload, approve or request changes.
When the close date moves
You are asked how to handle the new date, and documents that have aged out of their validity window are flagged for a new request.
After funding
Finance Lobby assembles a post-closing book: the indexed documents, the wire record and the activity trail.
Where the closing starts
A closing is the last step of a longer process: underwrite the deal, build the deal memo, reach the lenders whose criteria fit, compare quotes side by side. If you are still pricing, check current commercial loan rates and find lenders whose criteria match your deal. For the cost side of closing, read what you pay at closing and what you can negotiate.
Finance Lobby is the all-in-one CRE financing platform: underwriting, deal memo, comps, documents, lender access, competing quotes and the closing, in one place.
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FAQ
What is a commercial real estate closing checklist? A list of every item that must be delivered, approved or signed between executed terms and funding, usually grouped by party: borrower, lender, title, insurance and attorneys.
How does the Closing Checklist on Finance Lobby get built? You upload the lender's conditions list as a PDF, Word file or email, and Finance Lobby drafts the checklist from it. You review every item before anything is created. You can also start from a template or from scratch.
Do the title company and attorneys need a Finance Lobby account? No. They work from secure links after verifying their email, and each party sees only its own items. Lenders who are not on Finance Lobby also get a secure link.
Does the checklist send reminders automatically? Yes. Owners are reminded when an item is coming due and again every few days until they respond.
Are documents matched to conditions automatically? They are suggested with a confidence score, and you confirm each match. Nothing is assigned on its own.
What happens after funding? Finance Lobby assembles a post-closing book with the indexed documents, the wire record and the activity trail.